Booster Club ByLaws

Posted on 07/23/2022 in Booster Club By-Laws.

Bylaws of Glenn High School Football Boosters
(A Non-Profit Organization)

 

Article 1
1.01 The Name of the organization shall be the Glenn High School Football Boosters, Inc. (Grizzly
Football Boosters)
1.02 The principal office shall be GHS Athletic Study Hall, 1320 Collaborative Way, Leander, Texas 78641, All communications shall be directed to the “Glenn High School Football Boosters”.
Article 2
Purpose
2.01 Glenn High School Football Boosters is organized for exclusively charitable, religious,
educational and scientific purposes, including, for such purposes, the making of distributions to
organizations that qualify as exempt organizations described under Section 501(c)(3) of the
Internal Revenue Code, or corresponding section of any future federal tax code.
2.02 Notwithstanding any other provision of these bylaws, this organization shall not carry on any
activities not permitted to be carried on by an organization exempt for Federal Income Tax
under Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding section of
any future federal tax code.
2.03 No substantial part of the activities of the corporation shall be carrying on propaganda, or
otherwise attempting to influence legislation, and the organization shall not participate in, or
intervene in (including the publication or distribution of statements), any political campaign on
behalf of any candidate for public office.
2.04 No part of the net earnings of the corporation shall inure to the benefit of, or be distributed to its
members, trustees, officers, or other private persons, except that the organization shall be
authorized and empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
2.05 The Football Boosters shall adhere to all policies of the Leander Independent School District
(LISD) Booster Club Guidelines.
2.06 The property of Football Boosters is irrevocably dedicated to charitable and educational
purposes and not part of the net income or assets of this organization shall ever inure to the
benefit of any director, officer, or member thereof, or to benefit of any private person.
2.07 The organization shall be noncommercial, nonsectarian, and nonpartisan. Neither the name of
the organization nor the names of any members of the Football Boosters shall be used to
endorse or promote commercial concern, in connection with any partisan interest, or for any
purpose not appropriately related to the promotion of the Grizzly Football Teams or the Football
Boosters.
2.08 Football Boosters shall not enter into membership with other organizations. This organization
may cooperate with other organizations, but a representative shall make no comments that bind
Football Boosters without the approval of the Executive Board.
2.09 The purpose of the Football Boosters shall be to:
a. Support the objectives of the Grizzly Football Teams as defined by the Director(s) of the
Football Boosters.
b. Provide financial support for the Grizzly Football Teams program as deemed necessary by
the Head Football Coach and Team Coach(s); and
c. Promote, provide guidance, and assistance for Grizzly Football Teams activities as requested
by the Head Football Coach and Team Coach(s).
2.10 The objective of the Grizzly Football Boosters shall be to:
a. Provide moral support to the Grizzly Football Team(s) and the Coach(s);
b. Promote excellence, pride, scholarship, and community involvement through the Grizzly
Football program.
2.11 In pursuit of these purposes and objectives, Football Boosters shall not seek: to direct, direct the
administrative activities of the Grizzly Football Program, or control the policies of the Grizzly
Football Program.

Article 3
Membership and Voting Rights
3.01 Membership of the Football Boosters shall be open to and consist of the parents and/or legal
guardians of students actively enrolled in the Grizzly Football program, and the Grizzly
Football Teams Coaches. In the event any member of the Grizzly Football Team(s) are
represented by more than one household, the parents and/or legal guardians of each household
are eligible for membership (active member).
3.02 In addition to those members identified in section 3.01 the Football Boosters may admit
addition Associate Members. Associate Members may participate in Football Boosters
activities agreed by the Executive Board and Grizzly Football Head Coach.
The criteria for Associate Membership shall consist of:
a.Corporate Membership may be granted as determined by the Executive Board and upon
receipt of a corporate donation.
b.Alumni Membership shall be granted to former Grizzly Football Player and Football
Boosters upon receipt of a minimal annual donation as determined by the Executive Board.
c.Honorary Membership shall be granted to those persons or organizations as determined by
the Executive Board. Notwithstanding the foregoing, the principal of Glenn High School
shall be deemed an honorary member of the Football Boosters.
3.03 The term of membership will be March 1 to February 28 of the current year.
3.04 Membership fees shall be decided by the Executive Board and approved by LISD
approval process. Any person shall be eligible for membership in this organization and may become a
member by completing a membership form and paying the required dues as set by the Executive Board.
A member in good standing shall be entitled to one vote. No one shall be entitled to participate in the
affairs of Glenn High School Football Boosters or hold office therein except members in good standing
with regard to payment of their dues.
The Football Boosters Director(s) shall not be required to pay membership fees.
3.05 Any member has the right to submit a written complaint to the Executive Board. The Executive
Board shall make a reasonable effort to address any such complaint with the member in a timely
manner. The Executive Board shall subsequently determine whether the complaint has merit
and should be pursued or dismissed.
3.06 Voting privileges shall be limited to Active Members who are in good standing and have paid
the applicable membership fees. Voting privileges shall be limited to one vote per active
membership paid.
3.07 In the event a student is no longer enrolled in the Grizzly Football Team, the parent(s) and/or
legal guardian(s) of the student may continue to participate in the Football Boosters activities as
Alumni Member at the discretion of the Executive Board.
3.08 There shall be no voting by proxy, written or otherwise. Except, in the case of an extraordinary
event where the majority of the membership is unable to vote in person, the board can decide to
hold online elections.

Article 4
Membership Meetings
4.01 General meetings of the Football Boosters shall occur at least once per month. The day, time,
and location of each meeting shall be established by the Executive Board and the Coach(s).
Members will be notified by email or electronic means a minimum of three business days prior
to meeting with the date, time, agenda. Prior meeting minutes and current financials will be
shared at all meetings. All meetings shall be open to all members and approved guest.
4.02 Special meetings of the Football Boosters may be called by the President or by a majority of the
Executive Board, or Football Head Coach with a minimum of three business day notice, such
notice shall include day, time, location and purpose of meeting via email or electronic means
4.03 A quorum of the general membership shall be a majority of the Executive Board and at least
3(three) voting members at large.
Article 5
Officers and Officer Elections
5.01 The elected Executive officers of the Football Boosters shall be President, Vice President,
Treasurer, and Secretary. All Executive Board members seeking election must have served in
good standing, in the previous year as an Officer, Coordinator, or Committee Chair. A term of
2(two) years can be held if the Executive Board, Nomination Committee and Grizzly Football
Head Coach approve.
5.02 The President will be elected for a term of 1(one) year. All Executive Board members seeking
election must have served in good standing, in the previous year as an Officer, Coordinator, or
Committee Chair. A term of 2(two) years can be held if the Executive Board, Nomination
Committee and Grizzly Football Head Coach approve.
5.03 The Vice President will be elected for a term of 1(one) year. All Executive Board members
seeking election must have served in good standing, in the previous year as an Officer,
Coordinator, or Committee Chair. A term of 2(two) years can be held if the Executive Board,
Nomination Committee and Grizzly Football Head Coach approve.
5.04 The Treasurer will be elected for a term of 1(one) year. All Executive Board members seeking
election must have served in good standing, in the previous year as an Officer, Coordinator, or
Committee Chair. A term of 2(two) years can be held if the Executive Board, Nomination
Committee and Grizzly Football Head Coach approve.
5.05 The Secretary will be elected for a term of 1(one) year. All Executive Board members seeking
election must have served in good standing, in the previous year as an Officer, Coordinator, or
Committee Chair. A term of 2(two) years can be held if the Executive Board, Nomination
Committee and Grizzly Football Head Coach approve.
5.06 Officer elections will be held in the month of February. All nominations will be to the President
by February 10th, Elections held by February 20th, and newly elected Executive Board take
effect on March 1. To be elected, a candidate must receive a simple majority of votes by
written ballot.
5.07 Each officer must read the LISD Booster Club Guidelines, and complete all training required by
LISD prior to August 1.
5.08 The terms of office for all officers shall begin March 1 and end on February 28. Should a
vacancy occur during the elected office term, the Active Members shall elect an officer to fill
the vacancy for the unexpired portion of the term; however, in the event the office of the
President is vacated the Vice President shall succeed to President.
5.09 A Nominating Committee consisting of 3(three) Active Members shall be appointed by the Vice
President at the membership meeting held in January. The Nominating Committee shall include
Football Head Coach. Current members can service on the nomination committee.
5.10 The Nominating Committee shall solicit the Active Members for nominations. Nominations will
be presented by February 10 to all Active Members.
5.11 Active members in good standing from the same household can be considered for nomination to
Executive positions.
5.12 Any officer wishing not to complete his/her term of office shall submit a letter of resignation to
the Executive Board.
5.13 An officer may be asked to resign due to dereliction of duty. Appointment of a replacement
shall be the responsibility of the President with majority consent of the Executive Board.
Dereliction of duty shall be determined by the Executive Board based on concerns expressed by
members of the Football Boosters.
5.14 Employees of LISD are not allowed to hold any LISD school PTA/Booster club officer position
that has a financial capacity. “Financial capacity” shall include President, Vice President,
Treasurer, Fundraising Committee, and any other Booster member that serves in a Financial
Review Committee, acts as a check signer for the club, or any other function that involves the
receipt and distribution of money. (A LISD employee is anyone who receives a paycheck from
the district.)

Article 6
Executive Board
6.01 The Executive Board shall consist of the elected officers and the Grizzly Football Head Coach.
6.02 A majority of the Executive Board shall constitute a quorum for the purpose of board meetings.
The President or Vice President must be one of the elected officers present.
6.03 The Executive Board shall act for the organization as necessary between general meetings, set
meeting times and places and make recommendations to the membership. No actions taken shall
conflict with actions taken by the membership in general or special meetings.
6.04 Executive Board meeting of the Football Boosters shall occur monthly. The time, date and
place of each meeting shall be established by the President and Vice President to accommodate
a quorum.

Article 7
Officer Duties
7.01 The officers of the Executive Board shall provide supervision, control, and direction of the
Football Boosters pursuant to these Articles of Organization and Bylaws. The Executive Board
shall keep the membership informed of actions, programs, activities, and functions of the
organization, and shall be authorized to conduct business on behalf of the organization. The
Executive Board may authorize any officer of the Football Boosters to enter into contract or
execute any instrument in the name of and on behalf of the organization.
7.02 The President shall:
a. Set the agenda and preside at all the Football Boosters meetings and Executive Board,
b. Oversee all aspects of the Football Boosters program including:
Development of annual budget that reflects anticipated revenues and
expenditures,
Calling meetings of membership and Executive Board
Serving as an ex-officio member of all committees except the Nominating
Committee,
Appoint members to the Financial Audit Committee to be approved by the
Executive Board (Section 8.07e)
c.Be responsible for filing LISD Booster Club Membership Information Sheet
d.Communicate the minutes to all members via email in order to inform Active Members of
business conducted,
e.Serve as a second check signer on all accounts, and
f.Perform other duties as requested by the Executive Board.
7.03 The Vice President shall:
a. Assume the duties of President in the absence of the President,
b. Assist the President as requested,
c. Identify members for Nominating Committee (Section 5.09)
7.04 The Treasurer shall:
a. Record all financial matters of the Football Boosters,
b. Serve as first signature on Football Boosters funds,
c. Receive and deposit all funds collected,
d. Collect receipts and/or bills for all disbursements,
e. Complete the filing of the annual tax returns with the IRS, (see Article 9.03)
f. Report on financial matters to the Executive Board and general membership, this should
include a financial report of all monies received as well as all disbursements and the progress
for the annual budget, this report shall be provided to the membership at least 3 business days
prior to the general booster meeting.
g. Submit annual financial documents via the US Mail or other delivery methods,
h. Receive all legal documents via the US Mail or other delivery methods,
i. Provide yearly financial report and budget to the Executive Director of Finance for LISD by
April 1,
j. Check with Glenn High School mail room for all mail delivery bi-weekly,
k. Be the end receiver and maintainer of all financial records to be stored ____________,
l. Perform other duties as requested by the Executive Board.
7.06 The Secretary shall:
a. Record minutes of all Executive Board and General Membership meetings and submit
minutes in the electronic format to the President for review prior to approval at successive
meetings, minutes should be taken at each meeting and kept ___________.
b. Perform other duties as requested by the Executive Board.

Article 8

Committees and Chairpersons
8.01 The Executive Board shall appoint committees and Chairpersons. The Executive Board shall
establish such committees and chairpersons as necessary to further the goals of the Football
Boosters. The Executive Board shall determine the purpose, scope, and responsibilities of each
committee or chairperson.
8.02 Each committee shall be comprised of a chairperson (Committee Chairperson) and a reasonable
number of Active Members as deemed as necessary to support the Committee Chairperson. Any
Active Member in good standing shall be eligible for the position of Committee Chairperson or
committee membership.
8.03 Active Members shall be encouraged to volunteer for committees. In the absence of a sufficient
number of volunteers for any committee, the Executive Board shall have the right to appoint
Active Members in good standing to committees.
8.04 A Committee Chairperson may be asked to resign due to dereliction of duty. Removal of any
Committee Chairperson and appointment of a replacement shall be the responsibility of the
President with a majority consent of the Executive Board. Dereliction of duty shall be
determined by the Executive Board based on concerns expressed by Active Members.
8.05 The Committee Chairperson shall be responsible for maintaining a list of its committee members
and conducting meetings and shall periodically report to the Executive Board on its activities.
The term of each Committee Chairperson shall be for the then-current Membership Term as
defined by section 3.03
8.06 Each Committee shall be bound by these Bylaws. No Committee may expand or commit to
expend monies of the Football Boosters without approval of the Executive Board.
8.07 Committees, Chairpersons or Team Parent shall be identified by the Executive Board. Such
committees and/or Chairpersons may include, but not limited to:
Concessions Chairperson
Spirt Wear Chairperson
Team Meals Chairperson
Tailgates and Team Send off’s Chairperson
Events Chairperson
Fundraising Chairperson
Membership Chairperson
Volunteer Chairperson
Website Chairperson
Social Media Chairperson
The “G” Chairperson
Freshman Team Parent
JV Team Parent
Varsity Team Parent
Senior Team Parent
Freshman Photographer
JV Photographer
Varsity Photographer

Article 9
Fiscal and Financial Activities
9.01 The fiscal year of the organization shall begin March 1 and end February 28.
9.02 A Financial Audit Committee shall be established to perform audits beginning February 1. At the
completion of the February Audit, the books will be transferred to the newly elected treasurer.
9.03 State and Federal tax returns must be filed by the current Treasurer no later than April 15. It is
the responsibility of the current Treasurer to file documents with the IRS. Copies of the Tax
Returns shall be held in the current Treasurers GHSFB binder. The files shall be signed off by
the Treasurer, President, Football Head Coach claiming the completion of the filing status.
9.04 The President and Treasurer, will work with the Head Football Coach, to create a budget to be
presented to the Executive Board. Upon approval by the Executive Board the budget will be
presented to the membership for approval no later than the general meeting held in June of that
current year. All disbursements or obligations must be within the limits and approved spending
set by the annual budget. All disbursements, over $250, not included in the annual budget must
be approved by the Executive Board.
9.05 At the discretion of the Active Members, through a majority vote of those present at any
scheduled meeting of the organization, an independent auditor shall be retained to perform a
limited review or audit of the financial records of the organization.
9.06 All persons authorized to handle funds must be covered by a fidelity bond in an amount based on
the Football Booster’s annual income and determined by the Executive Board.
9.07 The Football Boosters shall insure its operations, property, and cash handling. Executive Board
members should have personal liability insurance for board actions or omissions to protect the
Executive Board from any litigation that might result from perceived poor decisions by the
membership.

Article 10
Dissolution
10.01 A resolution to dissolve the Football Boosters, as passed by a majority vote by the Executive
Board, may be presented by the Grizzly Football Head Coach at a meeting of the membership,
provided, however, that written notice is sent to each member at least 30 days prior to such
meeting. A majority vote to eligible voting members in attendance at such meeting shall be
required to approve the resolution.
10.02 Upon dissolution of the Football Boosters, the Executive Board shall, after paying or providing
for repayment of all liabilities of the organization, dispose of all noncash assets and transfer the
net cash assets to the Glenn High School Football Program. However, if the named recipient is
not then existence or no longer a qualified distribute, or unwilling or unable to accept the
distribution, then, as determined by the Executive Board, the assets of the Football Boosters shall
be distributed to any fund, foundation or organization (a) which is organized and operated
exclusively for the charitable and educational purposes specified in section 501(c)(3) of the
Internal Revenue Code, and (b) whose purpose is to serve students of the Leander Independent
School District.

Article 11
Amendments
11.01 These Bylaws may be amended by the Executive Board at any time and presented at any regular
Football Boosters meeting for the purpose of approval. Any amendments shall be (a) made
available to the members at least 1(one) week prior to such a meeting in electronic format by
way of email and posting on the Football website and (b) subject to approval by a two-thirds vote
of the members at a meeting where quorum is present.
I certify that I am the duly elected and acting secretary of the Football Boosters, and these Bylaws
constitute the organization’ Bylaws. The Bylaws were duly adopted by a two-thirds vote at
a general meeting of the Football Boosters held on ______________.

_________________________________________________________________________
Secretary of the GHS Football Boosters President of the GHS Football Boosters
____________________________
Date Date

Appendix 1

GHS Football Boosters
The GHS Football Boosters asserts that its members play a vital role in ensuring the continuation of
booster club supported extracurricular programs and as such is responsible for ensuring that it
conforms to the highest standards of business practice and organizational support.
The GHS Football Boosters further endorses that the Code of Ethics were established to help define
accepted and acceptable booster club behavior; to help promote high standards of practice; to
provide a benchmark for booster club officers and directors to use for self-evaluation and to
establish a framework for professional behavior and responsibility.
THE BOOSTER CLUB CODE OF ETHICS
In accordance with the ideals set forth in the Preamble, the GHS Football Boosters herewith sets forth
the following as the Booster Club Code of Ethics, and states that violations of any provision
hereof by a member may constitute grounds for suspension of membership or expulsion from the
Association, the following Code of Ethics are in effect:
It is duty of all concerned with the Football Booster Club supported extracurricular programs to:
1.Keep in mind that as a volunteer I realize that I am subject to a code of ethics similar to that
which binds the professional in the field in which I place my effects. Like them, I assume certain
responsibilities and expect to account for what I do in terms of what I am expected to achieve.
2.Remember that my attitude toward volunteer work should be professional. I believe that I have
an obligation to my work, to those who direct it, to my colleagues, to those for whom it is done,
and to the public.
3.Cultivate an awareness that participation in extracurricular activities is part of the total education
experience for the participants and to further recognize that the purpose of activities in school
programs is to develop and promote physical, mental, moral, social and emotional well-being of
the participants.
4.Emphasize sportsmanship, ethical conduct, and fair play as they relate to the lifetime impact on
the participants and spectators.
5.Demonstrate leadership, teamwork, and commitment to the participants through by actions in
working with fellow volunteers.
6.Work within the framework and purpose of my organization as defined by my organization’s
Bylaws.
7.Strive to create a productive organization that supports the needs of our participants.
8.Create a productive and positive working environment with coaches, leaders and administration.
9.Develop an awareness and understanding of the rules and guidelines governing competition, the
school and/or the extracurricular program, and comply with them in all activities.
10. Refrain from making disparaging remarks to officials, coaches, participants, or spectators and to
exemplify self-control and accept adverse decisions without public display of emotion.
11. Encourage participants within the extracurricular activities I support to develop proper health
habits and discourage the use of chemicals.
12. To treat everyone with acceptance and respect, valuing individual and cultural difference, and
showing care and concern for others.
13. To hold ourselves accountable to the highest standards for honesty, truthfulness, and public
service.
14. To provide an open and inviting environments for all.
ETHICAL LEADERSHIP
ORGANIZATION professionals are expected to exhibit individual leadership as a role model for
maintaining the highest standards of ethical conduct.
1.Be ethical; act ethically in all professional interactions.
2.Question pending individual and group actions when necessary to ensure that decisions are
ethical and are implemented in an ethical manner.
3.Seek expert guidance if ever in doubt about the ethical propriety of a situation.
4.Through teaching and mentoring, champion the development of others as ethical leaders in the
profession and in organizations.
CONFLICT OF INTEREST
As ORGANIZATION professionals, we must maintain a high level of trust with our stakeholders. We
must protect the interests of our stakeholders as well as our professional integrity and should not engage
in activities that create actual, apparent, or potential conflicts of interest.
1.Refrain from using your position for personal, material, or financial gain or the appearance of
such.
2.Refrain from giving or seeking preferential treatment in the selection of vendors, volunteers, etc.
3.Prioritize your obligations to identify conflicts of interest or the appearance thereof; when
conflicts arise, disclose them to you elected board members and Football Head Coach.
VOLUNTEER TIME FOR “NON-PROFIT”
1.Our nonprofit organization has no paid staff; we are run entirely by volunteers.
2. We are requiring all members to volunteer a minimum of 6 hours during the membership
year.
3. Volunteers should not receive compensation for their services (receiving it can turn them
into “employees” in the eyes of the law). Similarly, providing “in-kind” benefits can
amount to compensation.
4.Volunteer time has value – but volunteers cannot deduct their time on their personal income
taxes or fee dues due to the organization.
If we have a violation of Appendix 1 the following will occur:
1. Individual will be asked to attend a in person meeting with the Executive Board.
2. Executive Board and Head Coach will discuss repercussions.
3. An email will be received by Individual with all Executive Board decisions.
As a Booster Member we encourage all members to report violation to the Code of Ethics to the
Booster President or Vice President immediately.

Appendix 2
Behavior Expectations of Glenn High School
Football Boosters
Remember that you are at the contest to support and yell for your team in a positive manner, and to
enjoy the skill and competition- not to intimidate or ridicule either team, coaches, officials, or other fans.
Remember that school athletics is a learning experience for students and that mistakes are sometimes
made. Praise student-athletes in their attempt to improve themselves as students, as athletes, and as
people, just as you would praise a student working in the classroom.
A ticket is a privilege to observe the contest, not a license to verbally assault others or be generally
obnoxious.
Learn the rules of the game, so that you may understand and appreciate why certain situations take
place.
Show respect for your team and opposing team players, coaches, spectators, and support groups.
Respect the integrity and judgment of game officials. Understand that they are doing their best to help
promote the student-athlete and admire their willingness to participate in full view of the public.
Recognize and show appreciation for an outstanding play by either team.
Refrain from the use of any controlled substances (alcohol, drugs, etc.) before, during, and after the
game on or near the site of the event (i.e., tailgating).
Use only cheers that support and uplift the teams involved.
Be a positive role model at events through your own actions and by censuring those around you whose
behavior is unbecoming.
Parents and spectators should be aware that the school can (and should) remove them from the premises
and can prohibit them from attending future contests due to undesirable behaviors.
Game officials can ask that school administrators have unruly fans removed from a contest facility.
There is no such thing as a “right” to attend interscholastic athletics. Interscholastic athletics are
considered a “privilege” and the spectator who avails themselves of it is expected to conduct himself or
herself accordingly.
Keep in mind that you are a guest of the school, and that while winning is certainly an admirable goal, it
is hollow if it comes at the expense of morals, ethics, and just plain common sense.
The school is responsible for the behavior of their spectators. The school district can be and will be
punished for actions of patrons in violation of UIL standards and rules.
Glenn High School Football Boosters Member Acknowledgement I/We have read and understand
the UIL Behavior Expectations of Spectators. I/We will adhere to these expectations while
attending Leander ISD Athletic Events and all Glenn High School Football Booster events.
If we have a violation of Appendix 2 the following will occur:
4. Individual will be asked to attend a in person meeting with the Executive Board.
5. Executive Board and Head Coach will discuss repercussions.
6. An email will be received by Individual with all Executive Board decisions.
As a Booster Member we encourage all members to report violation to the Behavior Expectations
to the Booster President or Vice President immediately.

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